LHH is seeking a highly skilled Executive Assistant for an renowned non-profit organization. This role will provide advanced, high‑level administrative support to two senior leaders. This temporary role requires exceptional discretion, sound judgment, initiative, and a strong understanding of academic culture and institutional operations.

Key Responsibilities

• Manage complex executive calendars, including scheduling high‑level meetings and coordinating travel

• Prepare, review, and edit correspondence, reports, presentations, and briefing materials on behalf of senior leadership

• Handle highly confidential and sensitive information with professionalism, discretion, and integrity

• Serve as the primary point of contact between senior executives and internal/external stakeholders, including faculty, staff, students, and governing bodies

• Coordinate communications across multiple departments and ensure timely, accurate responses to inquiries

• Oversee the day‑to‑day operations of the executive offices, ensuring efficiency and professionalism

• Answer and screen phone calls, coordinate visitors, and manage internal and external resources

• Cultivate and maintain professional relationships with vendors and service providers

• Support administrative logistics for meetings, travel, events, and office functions

• Assist with planning, execution, and tracking of projects and strategic initiatives

• Conduct background research and compile materials for executive meetings and presentations

• Compile data, maintain records, and update databases

• Manage confidential electronic and paper filing systems, ensuring proper document retention and compliance

• Coordinate high‑level meetings, retreats, committee sessions, and College‑wide events

• Prepare agendas, take and distribute meeting minutes, and track follow‑up actions

• Partner with colleagues across departments to ensure smooth and effective office operations

• Maintain a consistently professional demeanor while working with diverse populations

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience

• 5–7 years of progressively responsible administrative or executive support experience

• Proficiency with Microsoft Office Suite, Google Workspace, and enterprise email/calendar systems

• Exceptional organizational, written, and verbal communication skills

• Ability to manage competing priorities, meet deadlines, and work independently with minimal supervision

Job Order

• Contract

• Full Time

• Onsite

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.