Job Title: Sr. Payroll Specialist

Location: Medford, NY
Salary Range: $80,000–$95,000 per year
Schedule: Monday–Friday, 8:30 AM–4:30 PM
Work Arrangement: Hybrid (3 days on-site, 2 days remote)

Position Overview

A growing organization is seeking a skilled and detail-oriented Sr. Payroll Specialist to manage full-cycle payroll across multiple locations and states. This role requires strong payroll processing experience, tax compliance knowledge, and the ability to work collaboratively with HR and Finance teams.

Key Responsibilities

• Process weekly and bi-weekly payroll from start to finish.

• Develop and apply payroll policies aligned with organizational needs.

• Ensure accurate calculation and timely submission of payroll taxes.

• Stay current with payroll systems, best practices, and wage/tax laws.

• Monitor and approve timesheets.

• Handle child support, garnishments, and third-party pay notices.

• Manage employee data changes including hires, terminations, and salary adjustments.

• Coordinate payroll-related aspects of 401(k) plans including deferrals, loans, and audits.

• Support multiple locations with payroll inquiries and processing.

• Register and maintain state-specific withholding and unemployment accounts.

• Audit payroll deductions for accuracy.

• Collaborate with HR to enhance payroll procedures.

• Maintain payroll records and documentation.

• Provide payroll reports and analysis as needed.

• Assist with audits, reconciliations, and payroll-related projects.

• Investigate and resolve payroll discrepancies.

• Document payroll procedures and checklists.

• Participate in HRIS maintenance and provide backup support to HR systems.

• Support HR department with additional projects as needed.

Qualifications

• 5+ years of full-cycle payroll administration experience.

• Knowledge of federal and multi-state payroll regulations and tax laws.

• Experience with payroll and timekeeping systems.

• General understanding of HR policies and compliance.

• Bachelor’s degree in Business, HR, or related field preferred.

• Strong attention to detail and ability to manage multiple priorities.

• Excellent communication and organizational skills.

• Professional demeanor and ability to handle confidential information.

• Proficiency in Microsoft Office.

• Familiarity with GMP requirements is a plus.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.