Administrative Assistant (Contract)

Duration: Approximately 2 months

Employment Type: Contract

Pay: $30-38/hr.

Location: Minneapolis, MN

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support a short-term project across multiple leaders and teams. This role will focus on calendar management, HR file organization, meeting coordination, and general administrative support. The ideal candidate is a self-starter with strong critical-thinking skills who can adapt to varying leadership styles and work effectively in a fast-paced environment.

Key Responsibilities

• Manage dynamic calendaring and scheduling for multiple leaders using Microsoft Outlook

• Support an HR filing and digitization project, including:

• Scanning and organizing employee records

• Applying consistent, organized naming conventions

• Segregating confidential and sensitive files

• Maintaining data privacy, security, and confidentiality

• Coordinate logistics for in-person meetings, events, and virtual engagements, including:

• Technology setup and support

• Room setup and cleanup

• Catering orders

• Meeting agendas and presentation materials

• Virtual meeting recordings and meeting minutes

• Prepare, edit, and distribute:

• Correspondence

• Documents

• Intranet content

• Provide excellent customer service to phone and in-person guests, vendors, and team members

• Assist with various administrative tasks as needed

• Collaborate cross-functionally with other administrative team members across the organization

Required Qualifications

• Proven professional experience in an administrative support role

• Strong experience with Microsoft Outlook calendaring and scheduling

• Excellent verbal and written communication skills

• High attention to detail and strong organizational skills

• Advanced proficiency with the Microsoft Office Suite, including:

• Teams

• Outlook

• Word

• Excel

• PowerPoint

Preferred Qualifications

• Experience supporting HR-related administrative work

• Familiarity with HRIS systems (UKG preferred)

• Strong critical-thinking skills with a proactive, self-starting mindset

• Ability to ask clarifying questions, manage ambiguity, and adapt to different leadership styles

Ideal Candidate Traits

• Proactive and reliable

• Adaptable and flexible

• Comfortable managing multiple priorities

• Professional, approachable, and collaborative

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.