• Warmly greet and assist all visitors, clients, and vendors upon arrival, ensuring they feel welcomed and directed appropriately within the office.
• Answer and route incoming phone calls in a professional manner, taking accurate messages and ensuring timely follow-up when necessary.
• Manage the receipt, sorting, and distribution of incoming mail and packages, as well as the preparation and dispatch of outgoing correspondence.
• Maintain a clean, organized, and professional front desk and reception area to reflect the company’s image and values.
• Monitor and maintain inventory of office supplies, kitchen items, and other essentials; place orders proactively to avoid shortages and ensure smooth operations.
• Coordinate with building management and external vendors for office maintenance, repairs, cleaning services, and facility upgrades.
• Schedule and manage the use of conference rooms, ensuring they are properly set up for meetings and equipped with necessary technology and materials.
• Assist with onboarding new employees by preparing workstations, ordering supplies, and ensuring access to necessary systems and tools.
• Draft, proofread, and format internal and external communications, reports, and presentations with a high level of accuracy and professionalism.
• Arrange travel accommodations, including flights, hotels, and transportation, and prepare detailed itineraries and expense reports for staff and executives.
• Serve as a liaison between departments, vendors, and service providers to ensure timely communication and resolution of administrative issues.

• Proficient with G-suite, Excel, PowerPoint
• High attention to detail, ability to multitask

• 5-7 years of experience in Receptionist or Administrative role

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance