Administrative Assistant

Our established client in San Francisco is seeking a highly organized and detail-oriented Administrative Assistant to support a Dean and Department leadership team. This role blends high-level administrative support with student-facing coordination, ideal for someone who is polished, proactive, and thrives in a fast-paced academic environment.

The ideal candidate is sharp, meticulous, and personable, with the ability to confidently interact with students, faculty, and staff while managing competing priorities.

Location: San Francisco
Pay: $28 /hr

Key Responsibilities:

• Provide comprehensive administrative support to the Dean and Department Director, functioning as a junior-level Executive Assistant

• Manage complex calendaring, scheduling meetings, academic events, and departmental priorities

• Coordinate and execute department events, workshops, and student engagement initiatives

• Serve as a primary point of contact for students, faculty, and staff, ensuring a welcoming and professional experience

• Prepare reports, presentations, correspondence, and academic materials with a high level of accuracy

• Support departmental operations, including tracking projects, deadlines, and internal communications

• Assist with travel arrangements, expense reporting, and general administrative tasks

• Triage incoming communications and prioritize requests on behalf of leadership

• Maintain organized records and ensure timely follow-up on key initiatives

Qualifications:

• Bachelor’s degree in Business Administration, Higher Education, or related field preferred

• 3–5+ years of administrative experience (higher education or professional services environment strongly preferred)

• Experience supporting senior leadership or executives is a plus

• Strong organizational skills with exceptional attention to detail and follow-through

• Excellent written and verbal communication skills

• Tech-savvy with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling tools

• Ability to multitask, prioritize, and adapt in a dynamic environment

• Professional, approachable demeanor with a strong customer-service mindset

Benefits:

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Employees have flexibility to choose coverage that meets their needs. Available paid leave may include Paid Sick Leave (as required by law), other applicable leave, and holiday pay upon eligibility.

If you’re an experienced administrative professional who enjoys supporting leadership while engaging with a vibrant academic community, we encourage you to apply.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.