LHH Recruiting is seeking a highly organized and detail?oriented Administrative Assistant to our client in Santa Fe, NM and serve as a key liaison within the Operations Department. This role is ideal for someone who thrives in a structured environment, manages multiple priorities with ease, and consistently follows through to completion. You will support assigned trust accounts, maintain critical records, communicate with clients and professionals, and ensure compliance with established policies and procedures.

• Serve as a central point of coordination between the Trust Officer and various Operations Department functions, ensuring smooth communication and workflow.
• Maintain an organized and proactive tickler system for all assigned trust accounts, ensuring timely completion of follow?up tasks and required actions.
• Accurately process account-related transactions, including payments, distributions, real estate taxes, and estimated tax payments.
• Communicate promptly and professionally with clients, beneficiaries, portfolio managers, attorneys, CPAs, and other trust professionals regarding assigned accounts.
• Monitor daily account activity to ensure full compliance with internal policies, procedures, and applicable regulatory requirements.
• Maintain well?organized and accurate files, records, and documentation for all assigned trust accounts.
• Provide backup coverage for the Front Desk Administrator, assisting with front?office duties as needed.

Required Skills & Qualifications

• Strong interpersonal and communication skills, with the ability to build professional relationships.
• High level of initiative, dependability, and motivation.
• Outstanding organizational and follow?up skills.
• Excellent writing abilities and analytical thinking skills.
• Strong decision?making skills and good judgment.
• Ability to prioritize workload effectively and make independent decisions with confidence.
• Detail?oriented, accurate, and able to work well under pressure.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.