LHH is working with a respected law firm to identify a skilled Trust & Estates / Corporate Legal Secretary to provide comprehensive administrative and legal support to attorneys in both the Trusts & Estates and Corporate practice groups. This role is ideal for a detail‑oriented legal professional who enjoys supporting transactional practices and managing multiple priorities in a professional office environment.

The Trust & Estates / Corporate Legal Secretary provides high‑level administrative and legal support to attorneys by assisting with document preparation, client communications, calendaring, and matter management across trust & estate planning and corporate matters.

Essential Job Duties:

• Support trust & estates, corporate, and general transactional matters, including drafting, proofreading, and finalizing legal documents, correspondence, engagement letters, and governance materials

• Assist with the preparation, organization, and meticulous proofreading of estate planning documents, including wills, trusts, powers of attorney, health care directives, and related instruments

• Support preparation of corporate documents such as agreements, bylaws, and capitalization tables

• Draft document “shells” and locate sample documents within the firm’s document management system

• Troubleshoot and correct formatting issues in legal documents

• Maintain client files in both electronic and hard‑copy formats and prepare new matter documentation

• Open new matters for assigned attorneys, including preparation of file opening forms

• Manage attorney calendars, deadlines, and meeting scheduling (virtual and in‑person)

• Track and manage attorney CLE records

• Prepare and submit expense reports; track and revise attorney time entries; assist with invoicing coordination

• Manage correspondence with clients and outside counsel

• Notify attorneys of incoming mail and packages

• Coordinate workflow and prioritize assignments to ensure deadlines are consistently met

• Arrange attorney travel and reservations as needed

• Reserve conference rooms, arrange equipment, and coordinate catering for meetings

Qualifications & Requirements:

• Minimum 3+ years of law firm experience as a legal secretary or paralegal; trust & estates experience strongly preferred

• Bachelor’s degree preferred

• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and NetDocuments

• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities

• Strong interpersonal skills with the ability to build effective working relationships with attorneys, staff, and clients

• Excellent written and verbal communication skills

• High level of professionalism and discretion; ability to maintain confidentiality at all times

• Strong judgment and common‑sense problem‑solving abilities

• Ability to handle routine responsibilities while navigating sensitive or complex assignments

• Flexibility to work overtime as needed

• Consistent punctuality and dependable attendance

• Notary Public status strongly preferred

Location: Westlake Village, CA — 100% onsite

Pay: This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $60,000 to $80,000 annual salary and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.